The complete G Suite guide: definition and tools

Through our Digital Marketing Agency Optimize 360

Le G Suitenow known as Google Workspaceis a collection of tools and software developed by Google to help businesses improve productivity, collaboration and efficiency.

In this article, find out more about the features offered by this suite.

Definition of G Suite

The G Suite brings together a number of innovative tools designed to meet the needs of businesses, from SMEs to large organisations. These tools include

Gmail a secure, customisable e-mail service,
Google Agenda A smart calendar for organising meetings and events,
Google Drive online storage space for saving, sharing and accessing your documents,
Google Docs, Sheets and Slides office automation solutions for creating, editing and collaborating on text files, spreadsheets and presentations,
Google Meet a videoconferencing platform with screen sharing and integrated chat,
Google Chat a tool for instant communication between colleagues,
Google Forms online form generator for collecting information or organising surveys.

By opting for G Suite, businesses benefit from seamless integration between these different tools, making teamwork much easier and saving time on a day-to-day basis.

Understanding the benefits of G Suite for businesses

G Suite offers a number of advantages for organisations. First of all many of the tools on offer can be accessed onlineNo installation is required on employees' devices. Updates are automatic and regular, ensuring an always optimal experience.

What's more, using G Suite encourages collaborative work : several people can work together on the same file in real time and view the changes made by each person live, reducing errors and duplication.

It is also possible to work offline on certain tools, such as Google Docs, and then synchronise the changes you have made.

Finally, the suite ensures interoperability with other software commonly used in business, such as Microsoft Office.

Security and confidentiality

Another important aspect of G Suite is data security and confidentiality. Google pays particular attention to protecting the sensitive information stored in its environment. Advanced features such as double authentication or thefile auditing are available to users to enhance safety.

Google also undertakes not to use customer data for advertising purposes. Visit confidentiality is thus preserved.

The different G Suite offers and pricing

To meet the specific needs of each company, Google offers several subscription packages:

Google Workspace Business Starter Storage: this package includes access to all the basic tools mentioned above, with storage limited to 30 GB per user. The cost is €4.68 per user per month.
Google Workspace Business Standard Videoconferencing: in addition to the features included in the previous package, this option offers extended storage of up to 2 TB per user, and can accommodate up to 150 participants during videoconferences. The price is €9.36 per user per month.
Google Workspace Business Plus This package includes 24/7 telephone support and advanced options for controlling and managing mobile devices, at a cost of €18 per user per month.

Note that a free versioncalled Google Workspace Essentials, also exists. It offers access to certain tools, but with reduced capabilities and functionalities.

Tutorials to improve your use of G Suite

To take full advantage of the features offered by the suite, we recommend that you follow a few tips and tutorials :

Create a shared workspace By sharing an e-mail address or a Drive folder with all the members of a team, they will be able to access key documents and resources more easily.
Use extensions G Suite: there are a large number of free extensions you can add to your G Suite tools, such as predefined document templates or add-ons to make it easier to edit a file together.
Set up alerts Google Calendar: set up automatic notifications in Google Calendar to remind you of important events, or use the tracking functions in Gmail to receive updates on crucial conversations.
Share your expertise If you have mastered certain aspects of G Suite, don't hesitate to share your knowledge with your colleagues to optimise their use of the tools and encourage teamwork.

All in all, G Suite is a comprehensive, high-performance solution for businesses looking to put in place effective tools to improve productivity and collaboration within their teams.

With this suite, employees benefit from a set of integrated tools that facilitate communication and information sharing, while guaranteeing data security.